Payment Terms

Updated November 5, 2025

 

1. Payment Plan Options

1.1. Available Payment Arrangements

  • Various payment plans are offered to accommodate different financial needs.
  • Manual Payments and Auto-Pay are both available.
  • Payment arrangements must be established at the time of first payment.
  • All payment plans are automatically enrolled in the secure auto-payment system for recurring billing.
  • Payment schedules will be provided upon plan selection.

1.2. Payment Terms

  • All payment plans require compliance with established due dates.
  • Payment schedules are binding upon acceptance.
  • Payment amounts are determined by total program cost and selected plan.
  • The institution reserves the right to modify available payment plans.

1.3. Payment Processing

  • Payments are processed on scheduled dates per agreement.
  • Accepted payment methods: credit/debit cards.
  • All payments must be made in US dollars.

 

2. Student Payment Responsibilities

2.1. Financial Obligations

  • The student is responsible for full pay of tuition and fees.
  • Payments must be made according to the agreed schedule.
  • Payment obligations exist regardless of program completion.
  • A valid payment method must be maintained throughout the payment term.
  • Failure to pay may result in suspension of program access.

2.2. Payment Deadlines

  • Payments are due on scheduled dates per payment plan agreement.
  • A grace period of 30 days applies to scheduled payments.
  • Students must maintain a valid payment method on file.
  • Payment dates cannot be modified.

2.3. Late Payments and Penalties

  • Maximum monthly late fee: $25.00 USD (30 days late) per late payment.
  • This fee limit applies throughout the entire contract period.
  • Account delinquency timeline:
    • 90 days: Program Dashboard Blocked and 30 days provided to pay all installments in full.
    • If not paid within those 30 days, student will be Terminated and unpaid balance may be referred to a third-party collection agency.

2.4. Account Status Impact

  • Access to course materials may be restricted for late payments.
  • Academic progress may be halted until the account is current.
  • Transcripts and certificates are withheld until full payment is received.
  • Graduation eligibility requires all financial obligations to be met.

2.5. Communication Requirements

  • Students must maintain current contact information.
  • Immediate notification is required for any changes to payment method or contact details.

2.6. Early Payment Options

  • Early payoff is permitted without penalty.
  • Original payment terms remain in effect until early payoff is completed.

2.7. Default and Collections

  • Accounts 90 days past due will be blocked from program dashboard access and may be placed in collections.
  • All collection costs will be added to the student’s balance.
  • Credit reporting may occur for defaulted accounts.
  • Legal action may be pursued for unpaid balances.
  • After 120 days of non-payment, the student is terminated and must reapply.

2.8. Agreement Acknowledgment
By enrolling in a payment plan, students acknowledge:

  • Full responsibility for timely payments.
  • Understanding of all fees and penalties.
  • Agreement to maintain a valid payment method.
  • Acceptance of all terms and conditions herein.

2.9. Refund Schedule

  • Within 30 days of enrollment:
    • Full tuition refund, less $100.00 administrative fee.
  • Between 30–60 days of enrollment:
    • 50% of paid tuition refunded.
  • After 60 days of enrollment:
    • No refund (0%); all paid tuition is forfeited.

 

3. Leave of Absence/Withdrawal Policy

  • Program Dashboard access is blocked, and payments are held.
  • Student has up to one (1) year to reinstate enrollment. Only one leave of absence is allowed per student (per program) and it can not exceed the program deadline date.
  • A $75 reactivation fee will apply upon return.
  • A new installment payment must be made from the Deposit and Payment Schedule page to restore auto-payments and unlock Program Dashboard.
  • If no reinstatement occurs within one year, enrollment is automatically terminated, and student will be required to reapply.

 

4. Termination

  • Student is Terminated and must reapply.
  • KCNH reserves the right to terminate a student’s enrollment at its sole discretion, regardless of circumstances.

 

5. Freshbooks (ONLY applies to students who enrolled before March 1, 2025)

  • Automatically enrolled in the secure auto-payment system for recurring billing.
  • When invoice is overpaid, generated from a recurring template, the extra amount is automatically converted into an overpayment credit and added to the account.
  • This credit is automatically applied toward future invoices.
  • All terms above apply.